Your data, your rules, your proposals. The AI is the engine. Your knowledge base is the fuel. Nothing is hallucinated.
Every inquiry means hours of manual work. Checking spreadsheets, cross-referencing rates, building documents, calculating costs. And when the client asks for a revision, you start over.
CandidHQ automates the first draft. Your team reviews, edits, and sends. The boring parts are handled. The expertise stays yours.
Same architecture, different data. We swap the knowledge base and branding to match your operation.
Hotels, tours, transfers, restaurants. AI builds itineraries from your supplier rates.
Multi-day packages, group logistics, seasonal pricing. AI handles the complexity.
Courses, tee times, accommodation pairings. Real-time availability from your data.
Service packages, past projects, planning zones. AI builds quotes from your postcode data and material rates.
Candidates, job specs, rate cards. AI matches and generates proposals.
Lender products, rates, criteria. AI matches clients to suitable products.
Listings, valuations, local amenities. AI generates reports and schedules.
Same architecture, your data. We swap the knowledge base and branding to match any service business.
CandidHQ plugs into the systems you already use. No rip-and-replace.
Receive inquiries from your website, CRM, or booking platform via webhook or API.
Push generated itineraries, PDFs, and status updates back to your CRM.
Sync status, conversion rates, and metrics to your dashboards.
Every hotel, activity, restaurant, transport route, and price lives in a structured database that you control. The AI can only recommend what's in your knowledge base. Change a price, the next proposal uses the new price.
Hotels with rates, activities with pricing, restaurants with cost per person, transport routes with times and costs, seasonal availability, dress codes, booking lead times.
ChatGPT guesses from training data. CandidHQ reads from YOUR data. If a hotel isn't in your knowledge base, the AI cannot recommend it. Period.
No. The system does that too.
Three ways your knowledge base stays current automatically. You set it up once. After that, your data stays current without you touching it. Scraping runs weekly as a baseline, and also on demand every time a new inquiry comes in — so your proposals always use the freshest rates.
Scrapes your suppliers' websites weekly and on every new inquiry. Checks for price and availability changes before generating.
Monitors your inbox for rate sheets your suppliers send you. Parses them automatically. No manual forwarding needed.
If a supplier hasn't updated in a while, the system emails them on your behalf and requests current rates.
Your expertise is encoded as rules the AI must follow. Pairings, constraints, pricing logic, preferences. The AI does not guess. It follows your rules.
Editable in the admin panel. Add, remove, or modify at any time.
When an inquiry arrives, the system injects the full knowledge base into the AI prompt with strict instructions: use ONLY the provided data. No invention. No estimation.
For every decision, the AI explains why. What it chose, which knowledge base entry it referenced, and what alternatives it considered.
Can only select from your knowledge base. No hallucinated hotels, no invented prices.
Every decision shows why it was made and which KB entry it used. Team verifies before sending.
Inline editing lets your team change any detail. Flag buttons capture issues. Nothing ships without sign-off.
| Decision | Reason | Source |
|---|---|---|
| Hotel Lungarno for Days 1-3 | Luxury tier. Arno river views. Walking distance to Uffizi. Matches client preference. | hotels #1 |
| Chianti Wine Tour on Day 4 | Client requested wine tasting. Business rule: pair with Tuscany stay. | activities #2, rules #1 |
| Skip Uffizi on Monday | KB shows Uffizi closed Mondays. Rescheduled to Tuesday. | activities #3, rules #5 |
Every inquiry flows through a clear pipeline. Clients view through a branded portal and request changes with one click.
This demo uses real Italy tour data. Submit an inquiry and watch it generate a full itinerary with AI reasoning.